The Visa Engine: Automating International Onboarding

Recruiting a teacher from London to Singapore, Dubai, or Bangkok is an orchestration challenge of the highest order. It involves three different government agencies, dozens of sensitive documents, and a non-negotiable timeline. A single missing passport scan or an unverified degree doesn't just delay an arrival—it impacts the school's teaching timetable on Day One.

The traditional approach to visa documentation is "The Email Attachment Marathon." HR asks for a document; the teacher sends it; the file is too large; it's sent via a third-party link; the link expires; the HR officer downloads it to a local folder. This is a massive security risk and a primary source of data silos. In 2026, teachers expect a secure, centralized portal to handle their transition.

The Logistics of Global Onboarding

Zegal provides a dedicated "Onboarding Portal" for expat faculty. Instead of email chains, the teacher is invited to a secure dashboard where they upload their documents once. Zegal's logic engine then pulls that data—passport numbers, degree dates, family details—directly into the required visa application forms and employment contracts. We remove the "Double Entry" that leads to government rejections.

This "Visa Engine" provides HR with a crystalline view of every incoming teacher's status. You can see at a glance who has uploaded their background check and whose visa is still pending approval. This allows HR to proactively manage risks rather than reacting to a crisis two days before the teacher is due to fly.

Zero-Admin Archiving

The process shouldn't end when the teacher arrives. Zegal ensures that the "Evidence Chain" is preserved. Once the visa is approved and the contract is signed, Zegal automatically files those documents into the correct folder in your school's archive (SharePoint or Google Drive). They are named correctly, tagged by Staff ID, and ready for an MOE or KHDA audit at a moment's notice.

By automating the collection and movement of international faculty data, you reduce the time-to-hire and ensure your school remains a destination of choice for top global talent. You are providing the "concierge" service that your teachers deserve.